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This offer is brought to you by the Companeo Agreed Supplier:
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Document scanning
Need to free some office space? Opt for a document scanning solution!
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All your archived documents
in one place!
Document scanning process
A collection of your documents is arranged
Each file is prepared for scanning by removing staples, paper clips etc from the file.
The documents are scanned, normally to an Adobe PDF of TIFF multi page book format
The electronic file is indexed (named) normally using the reference located on the file spine
The paper records are either destroyed or documents placed in a bag within the file.
The documents are returned or destroyed.
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Storage
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Boxes
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Storage cost per box PA
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Access costs per year
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Total cost over 10 years
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560
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£4.80
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£5,760
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£84,480
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I
mprove your customer service efficiency and save precious space in your premises by scanning all your important company documents. Document Scanning specialises in the conversion of hardcopy documents to electronic format with a scanning capability of up to 500,000 images a day. Scanning can be used for electronic archiving, feeding an electronic document management system, providing fully searchable databases of archive information and allowing hardcopy data to be re-used and updated. Opt for a document scanning solution and save time and storage!
Scanning Vs Storage
Reduced costs of handling: storing and duplicating paper documents and in some cases reproducing lost documents.
Improved customer service through quicker location and copying of unstructured documents stored in filing cabinets or remote rooms.
Increased accessibility of your documents. Scanned documents can be instantly emailed, printed or accessed by a remote user via the Internet.
Improved internal efficiency: reducing the time your employees spend locating documents and files; increasing the time they spend with your customers.
Document scanning: a long term investment Case Study
Cost Alternatives between Archive Box Storage v Scanning and Electronic Storage: There are in the region of 560 Archive Boxes, each containing approximately 1800 sides or images. The requirement is to project the differing costs between the cost of Document Archive Box Storage and Retrieval, and the Conversion to Digital Format to enable In-House computer Access.
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Scanning
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Boxes
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Cost of scanning per image
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Additional costs (indexing, logistics)
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Total cost
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560
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£0.030
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£2,360
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£32,360
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Main benefits:
A document scanning service to help you sort out your document archives. Scanning performed to your preferred format. Confidentiality throughout the whole document conversion process. Collection arranged. |
100 Pages Scanned For Free*
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*A4 black and white pieces of paper for a minimum scanning order of 5 archive boxes.
Key figures
- Creation year : 1965
- Companeo Agreed Supplier 20/10/06
- Staff : 80
Geographical coverage
National coverage
Presentation of Document Scanning
Document Scanning is a leading document management bureau who serves clients throughout the UK and Europe. We scan your paper, film and fiche records to save space or to increase accessibility of your records through the creation of word searchable electronic documents.
Activity
High volume paper scanning, document preparation, re-filing of scanned documents, colour scanning, drawing Scanning, photo Scanning, creation of word searchable documents, Aperture card scanning, microfilm Scanning, microfiche scanning, canofile conversion, conversion of drawings to CAD format, conversion of paper documents to MS Word or MS Excel, survey questionnaires, invoices, electronic data capture.
References:
ISO 9001, UKAS Quality Management Main clients
West Ham United, London Borough of Lewisham, independent financial advisors, solicitors, engineering/manufacturing, insurance companies, architects, any company who has a store of invoices to be kept.
ALL OFFERS FROM Document Scanning
Document management, email archiving, online storage & document scanning
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All of the Suppliers presented on www.companeo.co.uk have been agreed by Companeo according to criteria of quality and commercial responsiveness. The 'Companeo Agreed Supplier' label is your guarantee to be put in contact with experts in their field, able to fulfil all your requirements at short notice. Take the safest option, choose a Companeo Agreed Supplier! Read more. |
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