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Employee time management: Basics of clocking in systems

Reading time: 2 mins

A clocking in system enables you to efficiently monitor your staff’s sick leave, holidays and absences. By adopting a modern clocking in system you’ll be able to improve human resource processes, reduce timesheet fraud, and achieve 100% payroll accuracy.

employee time management

How do clocking in systems work?

Clocking in systems have evolved from simple, mechanical models to highly-sophisticated biometric varieties. Old-fashioned mechanical time clocks use timesheets to register employees’ working hours. Upon arriving at or departing from the work place, the employee inserts a timesheet into the clock which imprints a time and date stamp that is later used to tally the employee’s hours for payroll.

Many time and attendance systems operate with chip-and-PIN or swipe-card technology, in which the employee enters a code or swipes a card through a machine to gain access and/or establish presence. These technologies offer the added benefit of physically tracking the whereabouts of employees within the work place, providing the company with an electronic record of movements that may prove useful in the event of a dispute or an emergency.

Biometric clocking in systems are part of a relatively new wave of time and attendance management solutions; they require personal identification of employees through fingerprints, hand or eye scans, or other biological traits. They eliminate timesheet fraud by preventing employees from clocking in or out for colleagues who are late or absent. A biometric system also eliminates the problem of lost or stolen entry fobs or cards; an employee’s finger prints are always at hand…

How can a clocking in system help your business?

  • Eliminate fraud and waste caused by inefficient data-recording systems
  • Streamline transfer of working-time data to your payroll accounting system 
  • Provide a precise method of monitoring attendance, lateness and overtime 
  • Ensure compliance with working-time laws and regulations
  • Improve accuracy of pay slips and distribution of benefits such as maternity and sick leave, overtime, vacations, NI contributions, and pensions