In order to determine the cost of an Epos system, prospective users need to think about a few things:
- First, they should list exactly what components they need: till, cash drawer, barcode scanner, server, software, chip-and-pin card readers, printer...
- Then, they should check how many staff members will use the system, and how many transactions per day they are planning to do using the Epos system, as the cost of an Epos system is sometimes correlated to such values;
- Third, they need to think about consumables and necessary accessories: paper, toners or ink cartridges, cables, internet connection, etc.;
- Fourth, they need to consider the training they might need in order to become familiar with the Epos system, as well as setup and installation fees when necessary - this is an essential part of the cost of an Epos;
- Fifth, they need to leave a budget available for maintenance, upgrades and repairs.
This list applies to businesses willing to purchase a complete custom Epos, from one or more manufacturers and suppliers. Epos costs following this approach may be as low as £700 for very basic systems.
Taken severally, more complete systems may cost £800 for the till, + £100 for the software, +£1,100 for the display, +£150 for a cheap printer, +£150 for an entry-level barcode reader, +£250 for a PDQ terminal, +£300 for the back-office system, and a few dozen pounds for consumables. It represents a total of nearly £3,000 for a relatively complete system.
But other options are available, with rental costs for an Epos starting at £20 per month, and leasing costs at £40 per month, plus an initial deposit of a few hundred pounds.