Who can enjoy the benefits of a business fuel card?

Business fuel cards are available to tradesmen, SMEs, as well as to very small businesses and public institutions. Fuel cards are a choice ally to rationalise and optimise fuel expenses in any organisation, simplify administrative work and make life easier for staff sent on the roads. 

Any type of employee can enjoy the benefits of fuel cards. Even company owners may use them. The main goal is to get rid of complex fuel expenses account management, by giving staff a means of payment which can be used to pay fuel expenses. Corresponding amounts are centralised on a single invoice, thereby also simplifying collection and payment of VAT, as VAT can only be claimed on professional fuel expenses.

It doesn’t matter if the fleet is composed of cars, heavy goods vehicles or both, any driver can use a fuel card.

Drivers using business fuel cards in 2021 can therefore be:

• Executives driving their company car,
• Employees using service vehicles,
• Salaried staff using their own personal vehicle for professional trips

On a corporate tax level, fuel consumption on professional trips can also be added to tax-deductible company expenses. Fuel cards also come in handy there, as detailed monthly invoices give tax inspectors all the data they need to evaluate the correct taxation owed or not owed by the company in case of need.

Thanks to their business fuel card, users of this system can avoid paying potentially considerable advances. Businesses can set up fuel cards so that their usage can be restricted based on office time of the cardholder, spending ceiling, volume ceiling, and some cards even allow prepaid schemes.